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By Seth Hammer Different rules for determining taxpayer and tax preparer penalties
may create conflicts between the two when it comes time for disclosure
of aggressive tax positions. Recent amendments to IRS Circular 230 exacerbate
this problem. Here is an explanation of the rules and why they create conflicts.
Recent amendments to IRS Circular 230 tightened standards of reporting
for tax preparers involved with tax returns that contain ambiguous allowability
positions. These amendments make the consequences more ominous for preparers
whose clients report positions that are disallowed and considered inadequately
disclosed. Under the amendments, compliance with rules closely modeled after IRC
Sec. 6694 [Understatement of Taxpayer's Liability by Income Tax Preparer]
is now expressly required under the standards of conduct of Circular 230.
Willful failure to comply with these standards can lead to suspension of
the right to practice before the IRS. Formerly, tax preparers were directly
concerned only with the limited sanctions under IRC Sec. 6694, which primarily
provide a $250 penalty for noncompliance. The IRS may still apply this
fine as well as invoke sanctions under provisions of the Circular. The amendments to Circular 230 raise the stakes for preparers and may
likely exacerbate practitioner/client conflicts. These conflicts would
arise when separate disclosure of a tax position is required to protect
the tax preparer, but not the taxpayer, from a potential penalty. Example 1. Taxpayer Smith, a client of Johnson CPA, wishes
to claim a medical deduction for recently incurred hospital and surgery
expenses. There is some question as to whether these expenses are medically
necessary [deductible] or cosmetic [nondeductible]. The position, if disallowed,
would not result in a "substantial underpayment of tax." Johnson
researches the issue and is confident there is a reasonable basis for claiming
the deduction. She is less confident the position meets the next higher
threshold for reporting, the "realistic possibility of success"
standard. If the nondisclosed tax position is disallowed, Taxpayer Smith would
normally not be subject to a penalty, since the deduction met the applicable
taxpayer standard of Reg. Sec. 1.6662-7T for "reasonable basis."
However, if it is determined the position neither met the "realistic
possibility of success" standard nor qualified as a tax preparer reporting
exception, Johnson CPA could be subject to both a $250 fine and sanctions
under IRS Circular 230 because the disallowed position was not adequately
disclosed. The tax preparer must balance personal concerns (i.e., penalties) with
client concerns. Excessive conservatism (e.g., demanding client disclosure
unless there is almost virtual certainty of compliance) may not be compatible
with the client's best interests, which may be to minimize disclosure.
Prior to the amendment to IRS Circular 230, Johnson CPA may have been less
conservative because she could absorb a $250 penalty as an unfortunate
cost of operating her business. Tax practitioners who attempt to evaluate potential liability issues
with respect to tax positions of ambiguous allowability must consider at
least the following four sets of rules: * IRC Sec. 6694: Understatement of taxpayer's liability by income tax
return preparer, * IRS Circular 230: Practice before the IRS‹standards for tax return
positions and preparing or signing returns, * IRC Sec. 6662(c): Accuracy related penalty‹negligence or disregard
of rules or regulations, * IRC Sec. 6662(d): Accuracy related penalty‹substantial underpayment
of income tax. Members of the AICPA should also consider the Statements of Responsibilities
in Tax Practice (SRTP) and its interpretation No. 1-1. These statements
are advisory in nature and do not constitute enforceable standards. An inherent cause of tension between preparers and clients under this
patchwork of rules is that each party must abide by separate standards
of reporting. Taxpayers generally must meet either a reasonable basis or
substantial authority threshold. Tax preparers must meet either a nonfrivolous
or realistic possibility of success threshold. There are also shifts in minimum reporting thresholds between tax preparers
and taxpayers. It cannot be presumed that by meeting the minimum applicable
tax preparer standard the taxpayer will also be protected. Nor can it be
assumed the opposite will be true. This unusual state of affairs arises,
in part, because Congress failed to act on Senate committee recommendations
[Senate committee reports on P.L. 103-66, Omnibus Reconciliation Act of
1993] to apply a reasonable basis threshold to both taxpayer and tax preparers,
rather than just taxpayers, for positions subject to the accuracy-related
penalties. As a result, it becomes necessary for preparers to become knowledgeable
of the full set of standards to adequately advise clients and protect themselves
against professional liability. IRC Sec. 6694(a) provides that a preparer will be assessed a $250 penalty
in situations where a taxpayer's liability is understated due to a position
that does not have a "realistic possibly of being sustained on its
merits." A $1,000 penalty may be assessed if any part of the taxpayer's
underpayment of tax liability is attributable to a willful attempt to understate
the tax liability or to either recklessly or intentionally disregard the
rules or regulations. The regulations under IRC Sec. 6694 provide that
penalties may be waived in cases where it is shown the preparer's error
was due to reasonable cause and he or she acted in good faith. Reg. Sec. 1.66994-2(b) provides that the realistic possibility of success
standard is met "if a reasonable and well-informed analysis by a person
knowledgeable in the tax law would lead such a person to conclude the position
has approximately a one in three, or greater, likelihood of being sustained
on its merits." The likelihood the tax return would be audited, or
the position itself would be examined upon an audit, is not to be taken
into account in reaching the probabilistic assessment. The regulations under IRC Sec. 6694, unfortunately, provide no indication
as to how it would be mathematically determined whether a position meets
the one in three standard. Neither do they describe who is deemed to be
a person knowledgeable in the tax law. The regulations do, however, provide
limited guidance through nine examples of situations where the realistic
possibility of success standard is deemed to be either met or not met.
Authorities to be relied upon in evaluating whether a position satisfies
the realistic possibility of success standard are the same as those utilized
for determining whether a tax position has "substantial authority"
[Reg. 1.6662-(4)(d)(3)(I)]. These authorities include items such as revenue
rulings, private letter rulings, technical advice memoranda, and general
counsel memoranda The regulations note that all authorities do not carry
equal weight (e.g., a revenue ruling has greater weight than a private
letter ruling). Additionally, the authorities must be weighted in relationship
to subsequent developments (e.g., a recent letter ruling will be accorded
more weight than an older one). Adequate disclosure of nonfrivolous positions will preclude assessment
of preparer penalties under IRC Sec. 6694 in cases where the realistic
possibility of success standard is not met. A position is deemed to be
frivolous if it is "patently improper" [Reg. 1.6694-2(c)(2)].
Disclosure will be deemed adequate if it is made on a properly completed
and filed Form 8275, Form 8275-R, or on the return in accordance with an
annual revenue procedure. Although disclosure is normally not required
in situations where the position taken is consistent with a committee report,
an exception provides that disclosure is still required where the taking
of that claim would constitute disregard of a rule or regulation. Example 2. A recently issued statute provides that all
manufacturers of widgets are subject to a new tax requirement. This requirement,
as worded, is adverse to the taxpayer. The committee report clearly indicates
the statute was not intended to apply to the taxpayer. Thus, there is a
conflict between the statute and the committee reports. A position consistent with either the statute or with a committee report
satisfies the realistic possibility of success standard. Nonetheless, since
the position constitutes a disregard of a rule or regulation, it must be
disclosed. In this situation, failure to provide adequate disclosure will subject
a preparer to the provisions of IRC Sec. 6694(b) that provides a $1,000
penalty for willful or reckless conduct. Additionally, noncompliant conduct
deemed to be willful or reckless can subject preparers to disciplinary
procedures under IRS Circular 230. Under the above scenario, both preparer and taxpayer are required to
provide disclosure. More liberal rules [Reg. Sec. 1. 6662-3(b)(2)] apply
to the taxpayer if the position is contrary to a revenue ruling or notice,
rather than provisions of the IRC or regulations. Under such circumstance,
the taxpayer would not be required to provide separate disclosure of the
position. This exception does not apply, however, to the tax preparer.
If the undisclosed tax position was disallowed, the tax preparer could,
theoretically, be held subject to penalty. Advice Provided by Nonsigning Practitioners. Practitioners
who provide advice but do not actually sign the return are also subject
to the provisions of IRC Sec. 6694. Nonsigning preparers must adequately
advise their clients who are contemplating claiming positions that do not
meet the realistic possibility of success standard. Specifically, the taxpayer
must be advised of the penalties that may apply under the substantial underpayment
of tax provisions [IRC Sec. 6662(d)] for claiming a position that lacks
"substantial authority." Substantial authority is the next higher
tax reporting threshold above the realistic possibility of success standard.
The taxpayer must also be advised as to how such penalties may be avoided
through appropriate disclosure. Advice to the taxpayer regarding the penalties need not be in writing.
Further, if the advice regarding the penalties is in writing, the disclosure
advice need not be in writing. The IRS determination as to whether appropriate
oral advice was given is based on facts and circumstances. Contemporaneously
prepared documentation of the oral advice will generally provide sufficient
evidence to protect the adviser from penalties. Taxpayers claiming tax shelter positions do not have the option of providing
disclosure to avoid penalties. The taxpayer in this situation should also
be advised that disclosure will not be a viable alternative for penalty
avoidance. Example 3. Coleman CPA, advises but does not prepare the
return for his client, Taylor. Coleman has a discussion with Taylor, who
is contemplating claiming a medical deduction for a position Coleman believes
would meet the threshold for the reasonable basis standard, but not the
realistic possibility of success standard. Coleman must advise Taylor the position lacks "substantial authority,"
and that he may be subject to a penalty for substantial underpayment of
tax unless it is adequately disclosed. Coleman should contemporaneously
record his oral advice as a means of documenting that he fulfilled his
responsibilities. Even though the client may be subject to a penalty for claiming a position
that lacks substantial authority, the advisor will be held subject to penalty
for failure to advise the taxpayer only in cases where the position fails
to at least meet the realistic possibility of success standard. The practitioner
in this case is held to a lower standard than the client. While an advisor
may be provided some slack in this scenario under IRC Sec. 6694, similar
slack is not provided under the provisions of IRS Circular 230. As a practical
matter, advisors should inform their clients as to the risks of penalties
in all cases where they may be applicable. The regulations do not address whether a preparer is excused from providing
notification to taxpayers in cases where disallowance for positions lacking
substantial authority would not result in a substantial underpayment of
tax. Theoretically, it would seem possible for a preparer to be assessed
penalties for nonnotification in such situations. Therefore, in all cases
where nondisclosed positions do not have substantial authority, nonsigning
preparers should advise clients as to the "substantial underpayment
of tax" provisions and to explain what amount of disallowance would
lead to a definition of a substantial underpayment of tax. IRS Circular 230 contains rules governing practice before the IRS. Amendments
to the circular were adopted and made effective, June 20, 1994, to more
closely reflect standards that apply to tax preparers under IRC Sec. 6694.
Only violations deemed willful, reckless, or resulting from gross incompetence
will subject a preparer to suspension or disbarment from practice before
the IRS. There is no express reasonable cause and good faith exception,
according to the IRS, because actions that are willful, reckless, or grossly
incompetent are incompatible with reasonable cause and good faith. The basic requirement for a signing tax preparer is now the same under
both the circular and IRC Sec. 6694. A tax preparer may not sign a return
unless its positions either meet the realistic possibility standard or
are nonfrivolous and adequately disclosed. The amended circular has also
adopted the quantitative threshold (i.e., probability of one in three or
greater) for the realistic possibility standard. Responsibilities under Circular 230 for advising taxpayers, irrespective
of whether the advisor signs the return, are somewhat broader than those
provided under IRC Sec. 6694. Under the amended circular, advisors are
now required to inform their clients of any penalties likely to apply and
any appropriate means for their avoidance (e.g., disclosure). Apparently,
advisors must now be specific in advising taxpayers of potential penalties
and the means for their avoidance. Taxpayers must be provided with this
information even if disallowance would not otherwise result in a tax preparer
penalty. This notification, however, is not required to be in writing.
Example 4. Assume the situation is the same as in Example
1, except the tax position, if disallowed, would result in a "substantial
underpayment of tax." The taxpayer, presumably, must now be advised that he could be subject
to a 20% fine for a substantial underpayment of tax [discussed below in
"Accuracy Related PenaltiesSubstantial Underpayment of Tax"]
unless there is adequate disclosure of the tax position. Under the scenario in the above example, the tax preparer may now be
in a better position vis-a-vis the taxpayer than she was in Example 1.
Under the first example there is a higher probability of tension between
the preparer and the taxpayer because only one party, the preparer, benefits
from disclosure. In Example 4, tension may be reduced because both parties
gain from disclosure. Nonetheless, as a practical matter, the client may
still be less inclined to disclose than the preparer, especially if he
believes disclosure would lead to an increased probability of audit. The primary penalties of which tax preparers may need to advise taxpaying
clients are those referred to as the "accuracy-related" penalties.
A 20% penalty may be applied if any portion of a taxpayer's understatement
of tax shown is‹ * attributable to negligence [IRC Sec. 6662(c)], or * attributable to careless, reckless, or intentional disregard of rules
or regulations [also IRC Sec. 6662(c)], or * results in a "substantial underpayment of tax" [IRC Sec.
6662(d)]. Reasonable Basis Standard. The penalty provisions applicable
to taxpayers for negligence or disregard of rules or regulations were amended
as part of the Omnibus Budget Reconciliation Act of 1993 [OBRA '93] to
require all taxpayer positions meet, at the very least, a reasonable basis
standard. Of course in many situations, the required minimal threshold
is higher than reasonable basis (e.g., substantial authority or realistic
possibly of success). The term reasonable basis can be defined currently by reference to Reg.
Sec. 1.6662-7T and the legislative history of OBRA '93. Reg. Sec. 1.6662-7T(d)(2),
adopted in corrected form March 29, 1994, states that the reasonable basis
standard is significantly higher than the not frivolous standard. The legislative
history indicates that the reasonable basis standard is not satisfied by
a merely arguable or colorable claim. This interpretation apparently supersedes
Reg. Sec. 1.6662-4(d)(2), enacted prior to OBRA '93, which states "a
return position that is arguable but fairly unlikely to prevail in court,
satisfies the reasonable basis standard." Although a more detailed
definition is not currently contained within the regulations, the Treasury
Department apparently does intend to provide one at some future date. It
has reserved Reg. Sec. 1.6662-7T(d)(1) as the location for a general definition
of reasonable basis. Taxpayers may still be able to avoid accuracy-related penalties for
disallowed positions found to lack reasonable basis where it can be shown
claims were made in good faith and with reasonable cause. According to
proposed Reg. Sec. 1.6664-4, issued January 4, 1995, such a determination
is to be made on a case-by-case basis, taking into account all facts and
circumstances. Negligence. Reg. Sec. 1.6662-7T provides that the penalty
for negligence may not be avoided by providing disclosure. Under previous
law, taxpayers could follow the general standard applicable to tax preparers,
which in most cases precludes the imposition of penalties in cases where
there is adequate disclosure of a non-frivolous position. Taxpayer Disregard of Rules or Regulations. The accuracy-related
penalty may apply where taxpayers are deemed to be carelessly, recklessly,
or intentionally disregarding rules or regulations. A taxpayer is considered
to be "carelessly" disregarding rules or regulations if he or
she does not exercise reasonable diligence in evaluating the correctness
of a position that is contrary to a rule or regulation. Where there is
even less care or diligence, a taxpayer may be deemed to be recklessly
disregarding the rules or regulations. In either case and/or in situations
where there is an intentional disregard of the rules or regulations, taxpayers
are subject to the accuracy-related penalty for underpayment of tax. Rules and regulations are defined [Reg. Sec. 1.6662-3(b)(2)] as including
IRC provisions, temporary or final IRS regulations, and revenue rulings
or notices issued by the IRS and published in the Internal Revenue Bulletin.
Not included within this group are notices of proposed rulemaking. Despite seemingly onerous regulations, taxpayers may, in some cases,
make good faith challenges to rules or regulations without being subject
to the accuracy-related penalties. Taxpayers who choose to challenge an
existing rule or regulation may do so without being deemed to be disregarding
rules or regulations, provided the claimed position meets all of the following
requirements: * The challenge to the existing regulation is made in good faith; * The position meets reasonable basis standard; and * The position is disclosed on Form 8275-R (for positions contrary to
an IRC provision and/or regulations). Importantly, a taxpayer also has the opportunity to claim positions
that are contrary to revenue rulings and/or notices, without disclosure,
provided they meet the realistic possibility of success standard. Thus,
as discussed previously, the position claimed in Example 2 would not have
required taxpayer disclosure had it been contrary to a revenue ruling or
notice, rather than the IRC. Taxpayers, in general, are subject to the accuracy-related penalties
where claimed positions are disallowed, no exceptions are met, and an underpayment
of tax results that is the greater of‹ * 10% of the tax required to be shown on the return, or * $5,000 [$10,000 for corporations]. Disallowed positions will not be deemed subject to the substantial underpayment-of-taxes
penalties if any of the following exceptions are met: * Substantial authority exists for claiming the position, * There is a reasonable basis for the deduction and the position is
adequately disclosed, or * There is reasonable cause for the position and the taxpayer acted
in good faith. Tax preparers, when advising their clients of potential disallowance
and penalty risks, may need to evaluate ramifications of the $5,000 or
10% threshold. Example 5. Taxpayer Madison is considering claiming two
deductions on his return that potentially could be disallowed by the IRS
on audit. One deduction for medical care would yield a tax savings of $4,700.
The other, an unreimbursed employee expense would yield a tax savings of
$400. No other items on the tax return are believed to be subject to disallowance.
Madison's CPA, Hathaway, is extremely confident both deductions meet
the reasonable basis standard. He is also reasonably confident each deduction
would be deemed to meet the realistic possibility of success standard.
He is somewhat less confident, however, that each deduction meets the substantial
authority standard. Hathaway, CPA, should advise Madison that exposure to the substantial
underpayment of tax penalty could be virtually eliminated by providing
disclosure for the $400 tax deduction. This example also illustrates the potential for shifting responsibilities
back and forth between the tax preparer and taxpayer. Assume neither item is disclosed and both are disallowed. Results: If
minimum threshold met is‹ * substantial authority‹neither party is potentially subject to penalty.
* realistic possibility of success‹only the taxpayer is potentially
subject to penalty [both items]. * reasonable basis‹both the taxpayer and tax preparer are each potentially
subject to penalty [both items]. Assume one item is disclosed and both are disallowed. Results: If minimum
threshold met is‹ * substantial authority‹neither party is potentially subject to penalty.
* realistic possibility of success‹neither party is potentially subject
to penalty [undisclosed item only]. * reasonable basis‹only the tax preparer is potentially subject to penalty
[undisclosed item only]. Note again the potential for conflict between tax preparer and taxpayer.
If the threshold met is deemed to be less than the realistic possibility
of success, the preparer could be potentially subject to penalty for each
deduction disallowed. However, under such circumstances, the taxpayer has
no incentive to disclose the second item, since disallowance would not
result in a substantial understatement of tax. Neither would the taxpayer
have any incentive to disclose under the taxpayer-negligence provisions.
As discussed in the previous section, disclosure may not be used as a means
of precluding imposition of penalties under the negligence provisions.
The AICPA's SRTP are currently advisory in nature and do not constitute
enforceable standards under the AICPA's Code of Professional Conduct. [However,
the AICPA Tax Division has a project currently to make the SRTPs enforceable
technical standards.] These standards, in general, are more restrictive
than those established by the IRS and the Treasury Department. Although
specific statements and interpretations are not enforceable under the IRC,
AICPA members are required to comply with the broader requirement that
they perform their duties with integrity and not perform acts that are
"discreditable to the profession." STRP Interpretation No. 1-1 provides, similar to the provisions of IRC
Sec. 6694 and Circular 230, that a tax position must either meet at least
a reasonable possibility of success standard or be not frivolous and adequately
disclosed. One distinguishing characteristic of this interpretation is
that it holds that the standard "cannot [emphasis added] be stated
in terms of percentage odds." The standard is characterized as being
more stringent than that applicable for "reasonable basis," but
less stringent than that used for "substantial authority." The current patchwork of standards has created a complex system that
provides different and often conflicting incentives for tax preparer and
taxpayer reporting. A major consequence of this system is that preparers
and advisors can now be expected to frequently face difficult issues of
professional ethics and judgment, especially with respect to information
disclosure. Decision judgments may become increasingly difficult because of the
high level of ambiguity surrounding the newest standard of taxpayer reporting,
the realistic possibility of success. Preparers will often be unable to
conclusively determine whether a particular item meets the quantitative
threshold. Presently, there is no acceptable baseline rule of reporting whereby
preparers can easily comply with their duties to both the government and
taxpayers (e.g., extreme conservatism may be compatible with duties to
the government, but not to the taxpayer, who must bear the cost of an audit).
The outlook, therefore, is that preparers will have to continue to work
with these standards on a case-by-case basis and draw upon their professional
judgment, at least until more uniform standards of reporting are adopted.
Exhibit A contains a summary of the standards and Exhibit B is a comparison
of those standards where client conflicts may arise. * Seth Hammer, PhD, CPA, is with Towson State University and
is a member of Tax Accounting Problems Committee of the NYSSCPAs. Standard Explanation Authority Not frivolous Position not patently Reg. Sec. 1.6662-3 Reasonable basis Significantly higher than Reg. 1.6662-7T by a merely arguable or OBRA Realistic possibility Approximately a one-in-three Reg. Sec. 1.6694-2(b) being sustained on its merits Substantial authority More stringent than realistic Reg. Sec. 1.6662-4(d)(2) More likely than not Greater than 50% likelihood Reg. Sec. 1.6662-4(d)(2) EXHIBIT A STANDARDS OF REPORTING Realistic Possibility Reasonable Not of Success Basis Frivolous Not Not Not Disclosed Disclosed Disclosed Disclosed Disclosed Disclosed Substantial Underpayment of Tax OK OK OK PENALTY OK PENALTY Tax Preparer OK PENALTY (1) OK PENALTY PENALTY PENALTY Taxpayer tax preparer standard is lower No Substantial Underpayment of Tax OK OK OK PENALTY OK PENALTY Tax Preparer OK (2) OK OK OK (3) PENALTY PENALTY Taxpayer tax preparer standard is higher 1. Penalty is not assessed if there is substantial authority for the
position; preparer must advise client as to potential risk 2. Neither preparer nor taxpayer would benefit from disclosure. 3. Taxpayer, by disclosing, assumes increased audit risk without an
offsetting benefit. Only the preparer benefits from EXHIBIT B PARTIES SUBJECT TO TAX PENALTIES FINAL REGS ON REASONABLE BASIS
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